It’s time for part two in my BI Implementation Insights series. This time, we’re focused on how to build the right team for your BI project. If you missed the first part in the series about how to find clear and easy starting points you can check it out here.

Now, down to business.

Effective BI project teams are formed deliberately and are constantly motivated by proper incentives. When beginning your next project, focusing on stakeholders can help increase your adoption rates and start impacting your ROI faster. Let’s consider how to build the right project team.

Why the Right Team Matters

BI projects require different areas of expertise and impact a broad range of stakeholders. As such, it’s important to consider what each team member should bring to the table ahead of time and what you can offer them. The first step is to break down your stakeholders.

Stakeholders are any members of your organization that will be impacted by a project. You should think broadly here. Who will be the end users of your project that will need to use what you create every day? Building a team involves finding these representatives who offer valuable insights into a stakeholder group. Bring them on board right away and figure out what they need for this project to be a success. Draw on their unique expertise and better fulfill your project requirements.

There are three additional players that will make up your team and shape how it will look—your executive sponsor, management, and your available resources.

Build Your Team With Purpose

Your stakeholders will assist you with identifying positions of need within your project. It helps to break down your requirements by project scope and specific areas of need for success. To be effective, contemplate your needs in these three categories:

Executive Sponsors

One of the most important roles in any project is leadership. Sponsors are executives who act both as evangelists for the project and accountable persons. Without their buy-in, it’s impossible to get the visibility, traction, and budget you’ll need to succeed. BI projects need to come from the top down.


Managers are the key drivers of day-to-day success. Their job is to focus the team toward their goal and measure the project’s success. More importantly, they are the ones who create awareness and help push adoption on an organizational level.

Implementation Resources (IT or BI)

Resources are members of your team who will handle the heavy lifting. This includes front and back-end developers, as well as data scientists that will take charge of the analytics portion of your project. However, simply adding more bodies can lead to confused roles and responsibilities. Instead, consider specific needs and identify the best employees to fit the bill. Think about who will be managing the project and how they interact with the team members you’ve chosen. The more planning ahead you can accomplish, the smoother your project will flow.

Identifying Stakeholders

Most importantly, picking the right team starts with understanding your stakeholders’ needs. Different projects impact specific teams and individuals, so speaking with them beforehand will help improve planning and supply a clearer idea of your project’s scope.

Focusing on providing these narrower, quick wins can lead to better adoption rates within your organization. By ensuring your team includes input from each major stakeholder group, you can create a more universal and easily implemented solution.  

Stay tuned for the next post in this series, which will focus on BI project timelines and planning for success.

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